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How to Sync Amazon Business Purchases with QuickBooks Online
Tracking business expenses from Amazon purchases can be time-consuming and error-prone. Thankfully, QuickBooks Online now offers a direct integration with Amazon Business, making it easier than ever to stay on top of your records. This new feature automatically imports itemized transactions into QuickBooks, saving time and improving accuracy.
Why Amazon Business Integration Matters
If you buy office supplies, electronics, or other business essentials from Amazon, manually entering each purchase into QuickBooks can be tedious. Common issues include:
- Missing receipts or incomplete details
- Incorrect categorizations
- Delayed expense recording
The Amazon Business integration solves these problems by pulling in order details—like item name, quantity, and cost—directly into your books.
How It Works
- In QuickBooks Online, go to Banking > App Transactions
- Find and connect the Amazon Business app
- Authorize your account and choose the date range to import
- Review, categorize, and match transactions as needed
Once connected, QBO will begin syncing your Amazon Business purchases automatically.
Pros and Cons
Pros:
- Auto-import of itemized purchases
- Categorization by product type (e.g., office supplies, IT equipment)
- Includes order date, vendor, and total cost
- Supports receipt linking and tax tracking
Cons:
- Only works with Amazon Business (not standard Amazon accounts)
- Requires initial setup and occasional review of categorizations
Best Practices
- Set aside time weekly or monthly to review imported transactions
- Use custom rules to auto-categorize repeat purchases
- Link receipts and track sales tax for better audit readiness
Conclusion
The Amazon Business integration for QuickBooks Online is a powerful tool for anyone who relies on Amazon for business purchases. It reduces manual work, enhances accuracy, and improves financial visibility. If you’re not using this feature yet, now’s the time to connect your account and simplify your bookkeeping workflow.
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